Permanent Establishment Guide

This guide explains what permanent establishment is, how it works, all the tax implications to be aware of, and potential risks that you should avoid.

Permanent Establishment Explained

In the context of international tax law, a permanent establishment (PE) is a fixed place of business through which a non-resident entity carries on its business activities in a particular country. It is considered to be a taxable presence in that country and may be subject to taxes on profits earned there.

The concept of a permanent establishment is important because it determines when a non-resident entity is subject to tax in a particular country. If a non-resident entity does not have a permanent establishment in a country, it is generally not subject to tax on its profits earned in that country. However, if the entity has a permanent establishment in the country, it may be subject to tax on its profits earned in that country, depending on the tax treaty between the country where the permanent establishment is located and the country where the non-resident entity is resident.

The definition of a permanent establishment varies among different tax treaties and can include a range of business activities, such as a branch office, a factory, a warehouse, or even a salesperson working in a country for a certain period of time.

How Permanent Establishment Works

A permanent establishment (PE) is a fixed place of business through which a non-resident entity carries on its business activities in a particular country. It is considered to be a taxable presence in that country and may be subject to taxes on profits earned there.

For example, if a company based in Country A establishes a branch office in Country B, it may be considered to have a permanent establishment in Country B. If the company earns profits from its operations in Country B, it may be subject to tax on those profits in Country B.

In order to determine whether a permanent establishment exists, the tax authorities in the relevant countries will consider a range of factors, including the nature and duration of the business activities, the degree of control exercised by the non-resident entity over the business activities, and the level of autonomy of the business activities.

It is important for businesses to understand the concept of a permanent establishment in order to properly structure their operations and comply with their tax obligations in different countries. They should also be aware of the tax treaties in place between the countries where they operate and the countries where they are resident, as these can impact the tax treatment of their profits earned in different countries.

What is virtual permanent establishment?

Virtual permanent establishment (VPE) is a term used to describe the concept of a permanent establishment that is not a physical place of business, but rather a virtual presence in a particular country. With the increasing use of the internet and other digital technologies, it is becoming more common for businesses to operate and sell products or services online, without necessarily having a physical presence in the countries where their customers are located.

In this context, the concept of a VPE is used to determine whether a non-resident entity has a taxable presence in a particular country, and whether it is subject to tax on its profits earned in that country.

The definition of a VPE can vary among different tax treaties, but it may include activities such as maintaining a website or other online presence, conducting business through social media or other online platforms, or engaging in e-commerce activities.

It is important for businesses to understand the concept of a VPE and how it may impact their tax obligations in different countries. They should also be aware of the tax treaties in place between the countries where they operate and the countries where they are resident, as these can impact the tax treatment of their profits earned in different countries.

Examples of what is considered a permanent establishment

There are several types of permanent establishment (PE) that can be recognized under international tax law. The specific types of PE that are recognized can vary among different tax treaties, but some common types include:

Branch office: A branch office is a separate place of business that is physically located in a particular country and is used to carry on the business activities of the non-resident entity. For example, a company based in Country A may establish a branch office in Country B to carry on its business activities there.
Factory: A factory is a place where goods are manufactured or produced. A non-resident entity may be considered to have a PE in a particular country if it operates a factory there.
Warehouse: A warehouse is a place where goods are stored. A non-resident entity may be considered to have a PE in a particular country if it operates a warehouse there.
Sales office: A sales office is a place where sales are made or where orders are received. A non-resident entity may be considered to have a PE in a particular country if it operates a sales office there.
Construction site: A construction site is a place where construction work is carried out. A non-resident entity may be considered to have a PE in a particular country if it operates a construction site there.
Service PE: A service PE is a place where services are provided. A non-resident entity may be considered to have a service PE in a particular country if it provides services there, such as consulting or engineering services.

What triggers permanent establishment?

The existence of a permanent establishment (PE) is typically determined by the level of business activity that a non-resident entity carries on in a particular country. In general, a PE is triggered when the non-resident entity carries on business activities in a particular country on a regular or continuous basis.

The specific activities that can trigger the existence of a PE can vary among different tax treaties, but they may include activities such as:

Operating a branch office, factory, warehouse, or other fixed place of business in the country
Providing services in the country on a regular or continuous basis
Carrying out construction work in the country
Selling goods in the country through a salesperson or agent who is present in the country for a certain period of time
In order to determine whether a PE exists, the tax authorities in the relevant countries will consider a range of factors, including the nature and duration of the business activities, the degree of control exercised by the non-resident entity over the business activities, and the level of autonomy of the business activities.

It is important for businesses to understand the factors that can trigger the existence of a PE in order to properly structure operations and comply with their tax obligations in different countries. You should also be aware of the tax treaties in place between the countries where they operate and the countries where they are resident, as these can impact the tax treatment of their profits earned in different countries.

co-employment and permanent establishment

Co-employment refers to a situation where an individual is considered to be an employee of two or more entities at the same time. This can occur in situations where an individual is provided with services by one entity, but the individual is paid by another entity.

In the context of international tax law, co-employment can potentially impact the determination of whether a permanent establishment (PE) exists in a particular country. This is because the presence of an employee in a country can be one of the factors that triggers the existence of a PE.

For example, if an individual is employed by a company based in Country A, but the individual is providing services in Country B on behalf of the company, the individual’s presence in Country B may be considered to be a PE of the company in Country B.

It is important for businesses to understand the potential impact of co-employment on the determination of a PE in order to properly structure their operations and comply with their tax obligations in different countries. They should also be aware of the tax treaties in place between the countries where they operate and the countries where they are resident, as these can impact the tax treatment of their profits earned in different countries.

What happens to companies under permanent establishment?

If a non-resident entity is considered to have a permanent establishment (PE) in a particular country, it may be subject to tax on its profits earned in that country. The specific tax treatment of the profits earned by the PE will depend on the tax treaty between the country where the PE is located and the country where the non-resident entity is resident.

Under most tax treaties, the PE is taxed on its profits at the same rate as a resident entity. This means that the PE will be subject to the same corporate tax rate as a resident entity in the country where it is located.

However, some tax treaties may provide for a reduced rate of tax on the profits earned by the PE. For example, the tax treaty between two countries may provide for a reduced rate of tax on the profits earned by the PE if the PE is engaged in certain types of business activities, such as manufacturing or research and development.

It is important for businesses to understand the tax treatment of their profits earned through a PE in order to properly structure their operations and comply with their tax obligations in different countries. They should also be aware of the tax treaties in place between the countries where they operate and the countries where they are resident, as these can impact the tax treatment of their profits earned in different countries.

What business situations lead to permanent establishment risk?

There are several business situations that can increase the risk of a non-resident entity being considered to have a permanent establishment (PE) in a particular country. Some common situations that can increase the risk of a PE include:

Operating a branch office, factory, warehouse, or other fixed place of business in the country

If a non-resident entity operates a physical place of business in a particular country, it may be considered to have a PE in that country.

Providing services in the country on a regular or continuous basis

If a non-resident entity provides services in a particular country on a regular or continuous basis, it may be considered to have a PE in that country.

Carrying out construction work in the country

If a non-resident entity carries out construction work in a particular country, it may be considered to have a PE in that country.

Selling goods in the country through a salesperson or agent who is present in the country for a certain period of time

If a non-resident entity sells goods in a particular country through a salesperson or agent who is present in the country for a certain period of time, it may be considered to have a PE in that country.

Maintaining a website or other online presence in the country

With the increasing use of the internet and other digital technologies, it is becoming more common for businesses to operate and sell products or services online, without necessarily having a physical presence in the countries where their customers are located. However, maintaining a website or other online presence in a particular country may be considered to be a PE in that country.

Protecting your organization from permanent establishment risk

There are several steps that businesses can take to protect their organization from permanent establishment (PE) risk. Some options include:

Reviewing and understanding the tax treaties in place between the countries where the organization operates and the countries where it is resident

Tax treaties can impact the tax treatment of the organization’s profits earned in different countries and can help to determine whether a PE exists.

Structuring operations to minimize the risk of a PE

Depending on the specific circumstances of the organization, it may be possible to structure operations in a way that minimizes the risk of a PE. For example, the organization may be able to structure its operations in a way that avoids establishing a fixed place of business in a particular country.

Obtaining advance tax rulings

In some cases, it may be possible to obtain an advance tax ruling from the tax authorities in the relevant countries, which can provide clarity on the tax treatment of the organization’s profits.

Seeking advice from tax professionals

It may be helpful to seek advice from tax professionals, such as accountants or attorneys, who can help the organization understand its tax obligations and minimize the risk of a PE.

Reviewing operations periodically

It is important for the organization to regularly review its operations to ensure that they are structured in a way that minimizes the risk of a PE and complies with its tax obligations in different countries.

Consider an employer of record

Using an employer of record (EOR) can potentially help to avoid permanent establishment (PE) risk in certain circumstances. An EOR is a third-party company that acts as the employer for tax and employment purposes for individuals who are providing services to a client company.

In some cases, using an EOR can help to avoid PE risk by allowing the client company to outsource the employment and tax responsibilities for the individuals providing services in a particular country. This can be especially useful for companies that do not have a physical presence in the country where the individuals are providing services, as it can help to avoid the creation of a PE in that country.

However, it is important to note that the use of an EOR does not automatically avoid PE risk. The specific tax treatment of the profits earned by the individuals providing services through an EOR will depend on the tax treaty between the country where the individuals are providing services and the country where the client company is resident.

It is important for businesses to understand the potential impact of using an EOR on their PE risk and to seek advice from tax professionals if they are considering this option. They should also be aware of the tax treaties in place between the countries where they operate and the countries where they are resident, as these can impact the tax treatment of their profits earned in different countries.